Requirements for New Passport Application and Documents to Prepare

As an initial step in applying for a new passport, there are several general requirements that every applicant must meet. These requirements include fundamental aspects such as nationality and age. Generally, to apply for a passport, one must be an Indonesian citizen (WNI) and at least 17 years old. In addition, several physical documents must be prepared and submitted as part of the passport application process.

So, what about children under 17 who want to have a passport? What additional documents need to be prepared? See the complete discussion on the requirements for new passport applications and the necessary documents, both for the general public, children, and prospective migrant workers.

Document Requirements for Passport Application for Adults (General)

Applying for a passport for adults requires a number of documents to be prepared completely in accordance with the regulations. The main document that must be attached is a valid Identity Card (KTP). For individuals who have moved abroad, a letter of overseas relocation can be used as a substitute for the KTP. In addition, family documents such as a Family Card (KK) must also be included to ensure the applicant's personal data matches family records.

As additional proof of identity, applicants can attach one of the following documents: birth certificate, marriage certificate, marriage book, diploma, or baptism certificate. This document must include the full name, place and date of birth, and parents' names of the applicant. If this information is not listed, the applicant is required to attach a statement letter from the authorized institution that can explain the data.

For Foreign Nationals (WNA) who have obtained Indonesian citizenship, an Indonesian Naturalization Letter or a statement of citizenship selection in accordance with statutory provisions is required. In addition, for applicants who have changed their name, a decree letter of name change from the authorized official must also be attached.

Furthermore, the above document requirements also apply to passports that will be used for Hajj or Umrah purposes. Applicants are no longer required to include a recommendation letter from the Ministry of Religious Affairs, in accordance with Minister of Law and Human Rights Regulation Number 18 Year 2022 Article 4. All these documents must be submitted in the form of legalized photocopies, and the originals will be verified during the application.

Document Requirements for Passport Application for Children Under 17

Applying for a passport for children under 17 requires a number of important documents that must be prepared by parents or guardians. The first document to be prepared is the valid ID card (KTP) of the father or mother. If the parents have moved abroad, a letter of overseas relocation can be used as a substitute for the KTP. In addition, family documents such as a Family Card (KK) must also be included to ensure the child's data is clearly listed.

As proof of the child's identity and birth, a birth certificate or baptism certificate is required. This document serves as the basis for matching the child's data with other documents. To prove the parent-child relationship, the parents' marriage certificate or marriage book is required. If the child or parents have ever changed their name, then a decree letter of name change issued by the authorized official must be attached as proof of the change.

For children who have previously held a regular passport, the old passport must also be attached as a reference for previous travel data. All these documents will be thoroughly checked by immigration authorities to ensure completeness and accuracy of the data before the passport application process can proceed.

Document Requirements for Passport Application for Children with Dual Nationality Status

Children with dual nationality status have the right to obtain an Indonesian Republic (RI) passport as long as they meet the stipulated requirements. This status is granted based on Law Number 12 Year 2006 concerning Indonesian Citizenship, which stipulates that children can have dual citizenship until the age of 18 or until marriage.

Based on Articles 4 and 5 of the law, dual nationality status applies to children born of a legal marriage between an Indonesian citizen (WNI) father and a foreign national (WNA) mother or vice versa, children born out of wedlock who are recognized by an Indonesian citizen father, children born outside Indonesia to Indonesian citizen parents, and Indonesian citizen children legally adopted by foreign nationals before the age of five.

The passport application procedure for children with dual nationality depends on their date of birth. For children born before August 1, 2006, if they have not yet registered permanently, immigration permits are required and can be processed at the immigration office. If they have already registered permanently, parents or guardians must attach the child's passport (if they have another national passport), a Ministerial Decree on limited dual nationality, and previous immigration documents for return. In addition, if the child has another national passport, an affidavit with a fee of Rp400,000 must be attached.

Meanwhile, children born after August 1, 2006, can directly obtain an Indonesian Republic Travel Document (DPRI). If they have another national passport, the document must be accompanied by an affidavit with the same fee. The issued RI passport will be stamped with a special mark indicating limited dual nationality status.

Children with this status also receive various immigration facilities, such as visa exemption, stay permit, and re-entry permit (IMK) if they only have a foreign passport. In addition, children will be treated as Indonesian citizens for entry and exit marks, and must choose one passport when traveling. This limited dual nationality status will end after the child reaches the age of 18 or marries. The child is required to choose one nationality at the latest three years thereafter, in accordance with applicable regulations.

Document Requirements for Passport Application for Hajj and Umrah

For prospective Hajj and Umrah pilgrims who wish to apply for a passport, there are a number of documents that must be prepared to meet immigration requirements. These requirements are actually similar to the general requirements for adult passport applications. The first documents required are a valid Identity Card (KTP) and Family Card (KK) as primary proof of identity. If the applicant has moved abroad, a letter of overseas relocation can be used as a substitute for the KTP.

To ensure the applicant's personal data is clearly recorded, additional documents such as a birth certificate, marriage certificate, marriage book, or diploma must be attached. These documents must include the full name, place and date of birth, and parents' names. If this information is not listed, the applicant is required to provide a statement letter from the authorized institution explaining the data.

For Foreign Nationals (WNA) who have obtained Indonesian citizenship, applicants must attach an Indonesian Naturalization Letter or a statement of citizenship selection in accordance with applicable provisions. In addition, if the applicant or prospective pilgrim has changed their name, a decree letter of name change from the authorized official must be included.

For applicants who previously held a regular passport, the old passport must also be attached to facilitate the data verification process. By ensuring all these documents are complete, prospective Hajj and Umrah pilgrims can expedite the passport application process, allowing their pilgrimage to proceed without administrative obstacles.

Document Requirements for Passport Application for Prospective Indonesian Migrant Workers

Prospective Indonesian Migrant Workers (PMI), or Indonesian Workers (TKI), residing in the country can submit a regular passport application through the immigration office in the same province as their domicile. This passport application can be done individually or collectively through an official TKI placement agency. This process aims to ensure that every prospective worker has a valid travel document and complies with applicable regulations.

The main documents required include a valid Identity Card (KTP) or a letter of overseas relocation, as well as a Family Card (KK) containing the applicant's family information. Applicants must also include documents such as a birth certificate, marriage certificate, marriage book, diploma, or baptism certificate that contain full name, place and date of birth, and parents' names. If this information is not listed in the document, the applicant can attach a statement letter from the authorized institution.

For foreign nationals who have become Indonesian citizens (WNI), they must attach an Indonesian Naturalization Letter or a statement of citizenship selection. If the applicant has changed their name, a decree letter of name change from the authorized official is required as supporting documentation.

In addition, prospective TKI are also required to include a recommendation letter from the Provincial or Regency/City Manpower Office stating that the passport application is for overseas work purposes. If the applicant has previously held a passport, the old passport must also be attached for data verification purposes.

By understanding the requirements and necessary documents, the passport application process will be easier and smoother. Make sure all these documents and requirements are complete and in accordance with applicable regulations. After that, see the complete guide on how to apply for a passport, including how to register, interview tips, and cost information, in the article How to Apply for a Passport and Tips for Speeding up the Process.